Instructions for authors
See 'About this journal' for descriptions of different article types and information about policies and the refereeing process.
Meeting reports should focus on the key developments presented and discussed at the meeting and are intended to rely largely on the work described at the meeting, rather than being fully referenced accounts of a field.
For particularly large meetings it is preferable that more in-depth information is given on a few selected topics, rather than a brief account of absolutely everything presented. The main content of the Meeting reports should focus on new research discoveries and the application of this knowledge.
Meeting reports are usually commissioned but reports and suggestions may also be submitted for the editors' consideration.
Manuscripts must be submitted by one of the authors of the manuscript, and should not be submitted by anyone on their behalf. The submitting author takes responsibility for the article during submission.
To facilitate rapid publication and to minimize administrative costs, Biology of Mood & Anxiety Disorders accepts only online submission.
Files can be submitted as a batch, or one by one. The submission process can be interrupted at any time; when users return to the site, they can carry on where they left off.
During submission you will be asked to provide a cover letter. Use this to explain why your manuscript should be published in the journal, to elaborate on any issues relating to our editorial policies in the 'About Biology of Mood & Anxiety Disorders' page, and to declare any potential competing interests.
Assistance with the process of manuscript preparation and submission is available from BioMed Central customer support team.
We also provide a collection of links to useful tools and resources for scientific authors on our Useful Tools page.
The following word processor file formats are acceptable for the main manuscript document:
- Microsoft word (DOC, DOCX)
- Rich text format (RTF)
- Portable document format (PDF)
- TeX/LaTeX (use BioMed Central's TeX template)
- DeVice Independent format (DVI)
TeX/LaTeX users: Please use BioMed Central's TeX template and BibTeX stylefile if you use TeX format. During the TeX submission process, please submit your TeX file as the main manuscript file and your bib/bbl file as a dependent file. Please also convert your TeX file into a PDF and submit this PDF as an additional file with the name 'Reference PDF'. This PDF will be used by internal staff as a reference point to check the layout of the article as the author intended. Please also note that all figures must be coded at the end of the TeX file and not inline.
If you have used another template for your manuscript, or if you do not wish to use BibTeX, then please submit your manuscript as a DVI file. We do not recommend converting to RTF.
For all TeX submissions, all relevant editable source must be submitted during the submission process. Failing to submit these source files will cause unnecessary delays in the publication procedures.
Preparing main manuscript text
General guidelines of the journal's style and language are given below.
Length of article
Meeting reports should be between 600 to 1200 words.
Overview of manuscript sections for Meeting reports
Manuscripts for Meeting reports submitted to should be divided into the following sections (in this order):
The Accession Numbers of any nucleic acid sequences, protein sequences or atomic coordinates cited in the manuscript should be provided, in square brackets and include the corresponding database name; for example, [EMBL:AB026295, EMBL:AC137000, DDBJ:AE000812, GenBank:U49845, PDB:1BFM, Swiss-Prot:Q96KQ7, PIR:S66116].
The databases for which we can provide direct links are: EMBL Nucleotide Sequence Database (EMBL), DNA Data Bank of Japan (DDBJ), GenBank at the NCBI (GenBank), Protein Data Bank (PDB), Protein Information Resource (PIR) and the Swiss-Prot Protein Database (Swiss-Prot).
Note that there should not be a reference list, and references are to be avoided (the odd one can be cited in the text if it is essential and describes work from labs other than those cited for giving talks at the meeting). If abstracts from the meeting are published in print or on the web, a single reference / link should be given to where they can be found, usually as the meeting is first mentioned, in the forms
- 'the 39th annual meeting of the American Society for Cell Biology, Washington DC, December 11-15, 1999 (abstracts are freely available online [http://www.ascb.org/ascb/])'
- 'the 39th annual meeting of the American Society for Cell Biology, Washington DC, December 11-15, 1999 (abstracts published in a Supplement to Molecular Biology of the Cell 1999)'
This should list the title of the article, the full names, institutional addresses and email addresses for all authors. The corresponding author should also be indicated.
A short, unstructured, single paragraph of 25-40 words giving an indication of the meeting on which the report is based; if it is based on one symposium at a big meeting, say so here. On first mention the meeting should be referred to in the style 'the 39th annual meeting of the American Society for Cell Biology, Washington DC, December 11-15, 1999'.
Three to ten keywords representing the main content of the article.
This should contain the body of the article, and may be broken into subsections with short, informative headings. Headings should describe the section contents but there should be no more than four in an article.
For each speaker mentioned, it is important to provide their full name, institute/company and country. Speakers should be referred to in one of the following ways:
- David Botstein (Stanford University Medical School, USA) emphasized the importance of...
- As detailed by Gerry Rubin (University of California Berkeley, USA)...
- is under way at the European Molecular Biology Laboratory (poster presented by Pierre Gönczy)
On second mention, the speaker becomes just 'Botstein' (no first name, no affiliation).
The text should not contain information about the lecture hall, food, weather or other non-scientific matters.
If 'earlier' work is referred to, whether or not it has been published, it should simply be referred to as 'published work from the lab of Tom Pollard (The Salk Institute)', or 'Botstein's earlier work', according to whether or not the author of the earlier work has been mentioned already.
If the report author mentions their own talk, or work they were involved in, they should use 'I' or 'we', rather than the disingenuous 'Author X reported'
List of abbreviations
If abbreviations are used in the text they should be defined in the text at first use, and a list of abbreviations can be provided.
Ethics Approval and Consent to participate
Manuscripts reporting studies involving human participants, human data or human tissue must:
- include a statement on ethics approval and consent;
- include the name of the ethics committee that approved the study and the committee’s reference number if appropriate.
Studies involving animals must include a statement on ethics approval. See here for more information.
If your manuscript does not report on or involve the use of any animal or human data or tissue, this section is not applicable to your submission. Please state “Not applicable” in this section.
Consent for publication
If your manuscript contains any individual person’s data in any form, consent to publish must be obtained from that person, or in the case of children, their parent or legal guardian. All presentations of case reports must have consent to publish. You can use your institutional consent form or our consent form if you prefer. You do not need to send the form to us on submission, but we may request to see a copy at any stage (including after publication). The consent form is also available in Spanish, Italian, Portuguese, German, Swedish, Chinese, Swahili, Turkish, Russian, Romanian and Korean. If your manuscript does not contain any individual persons data, please state “Not applicable” in this section.
Availability of supporting data
Authors are encouraged to/should make readily reproducible materials described in the manuscript, including new software, databases and all relevant raw data, freely available to any scientist wishing to use them, without breaching participant confidentiality. In any case, authors should make their new software, databases, application/tool described in the manuscript available for testing by reviewers in a way that preserves the reviewers’ anonymity.
For more information see our Editorial Policy page.
If authors wish to share their data, they should include a link and citation to their data in this section.
If authors do not wish to share their data, please state that the data will not be shared with a reason, in this section.
For instruction on how to cite your data and format this section, see here.
All financial and non-financial competing interests must be declared in this section. See here for a full explanation of competing interests. If you are unsure whether you or any of your co-authors, has a competing interest please contact the editorial office.
All sources of funding for the research reported should be declared. The role of the funding body in the design of the study and collection, analysis, and interpretation of data and in writing the manuscript should be declared.
The individual contributions of authors to the manuscript should be specified in this section. Guidance and criteria for authorship can be found here.
Please acknowledge anyone who contributed towards the article who does not meet the criteria for authorship including anyone who provided professional writing services or materials. Authors should obtain permission to acknowledge from all those mentioned in the Acknowledgements section. See here for a full explanation of acknowledgements and authorship criteria.
You may choose to use this section to include any relevant information about the author(s) that may aid the reader's interpretation of the article, and understand the standpoint of the author(s). This may include details about the authors' qualifications, current positions they hold at institutions or societies, or any other relevant background information. Please refer to authors using their initials. Note this section should not be used to describe any competing interests.
Endnotes should be designated within the text using a superscript lowercase letter and all notes (along with their corresponding letter) should be included in the Endnotes section. Please format this section in a paragraph rather than a list.
Preparing illustrations and figures
Illustrations should be provided as separate files, not embedded in the text file. Each figure should include a single illustration and should fit on a single page in portrait format. If a figure consists of separate parts, it is important that a single composite illustration file be submitted which contains all parts of the figure. There is no charge for the use of color figures.
The following file formats can be accepted:
- PDF (preferred format for diagrams)
- DOCX/DOC (single page only)
- PPTX/PPT (single slide only)
- PNG (preferred format for photos or images)
Biology of Mood & Anxiety Disorders will edit all figures supplied by the author. For this reason it is especially important that authors should supply figures in vector form, to facilitate such editing.
The legends should be included in the main manuscript text file at the end of the document, rather than being a part of the figure file. For each figure, the following information should be provided: Figure number (in sequence, using Arabic numerals - i.e. Figure 1, 2, 3 etc); short title of figure (maximum 15 words); detailed legend, up to 300 words.
Please note that it is the responsibility of the author(s) to obtain permission from the copyright holder to reproduce figures or tables that have previously been published elsewhere.
Preparing a personal cover page
If you wish to do so, you may submit an image which, in the event of publication, will be used to create a cover page for the PDF version of your article. The cover page will also display the journal logo, article title and citation details. The image may either be a figure from your manuscript or another relevant image. You must have permission from the copyright to reproduce the image. Images that do not meet our requirements will not be used.
Images must be 300dpi and 155mm square (1831 x 1831 pixels for a raster image).
Allowable formats - EPS, PDF (for line drawings), PNG, TIFF (for photographs and screen dumps), JPEG, BMP, DOC, PPT, CDX, TGF (ISIS/Draw).
Each table should be numbered and cited in sequence using Arabic numerals (i.e. Table 1, 2, 3 etc.). Tables should also have a title (above the table) that summarizes the whole table; it should be no longer than 15 words. Detailed legends may then follow, but they should be concise. Tables should always be cited in text in consecutive numerical order.
Smaller tables considered to be integral to the manuscript can be pasted into the end of the document text file, in A4 portrait or landscape format. These will be typeset and displayed in the final published form of the article. Such tables should be formatted using the 'Table object' in a word processing program to ensure that columns of data are kept aligned when the file is sent electronically for review; this will not always be the case if columns are generated by simply using tabs to separate text. Columns and rows of data should be made visibly distinct by ensuring that the borders of each cell display as black lines. Commas should not be used to indicate numerical values. Color and shading may not be used; parts of the table can be highlighted using symbols or bold text, the meaning of which should be explained in a table legend. Tables should not be embedded as figures or spreadsheet files.
Larger datasets or tables too wide for a landscape page can be uploaded separately as additional files. Additional files will not be displayed in the final, laid-out PDF of the article, but a link will be provided to the files as supplied by the author.
Tabular data provided as additional files can be uploaded as an Excel spreadsheet (.xls ) or comma separated values (.csv). As with all files, please use the standard file extensions.
Style and language
Currently, Biology of Mood & Anxiety Disorders can only accept manuscripts written in English. Spelling should be US English or British English, but not a mixture.
There is no explicit limit on the length of articles submitted, but authors are encouraged to be concise.
For authors who wish to have the language in their manuscript edited by a native-English speaker with scientific expertise, BioMed Central recommends Edanz. BioMed Central has arranged a 10% discount to the fee charged to BioMed Central authors by Edanz. Use of an editing service is neither a requirement nor a guarantee of acceptance for publication. Please contact Edanz directly to make arrangements for editing, and for pricing and payment details.
Help and advice on scientific writing
The abstract is one of the most important parts of a manuscript. For guidance, please visit our page on Writing titles and abstracts for scientific articles.
Tim Albert has produced for BioMed Central a list of tips for writing a scientific manuscript. American Scientist also provides a list of resources for science writing. For more detailed guidance on preparing a manuscript and writing in English, please visit the BioMed Central author academy.
Abbreviations should be used as sparingly as possible. They should be defined when first used and a list of abbreviations can be provided following the main manuscript text.
- Please use double line spacing.
- Type the text unjustified, without hyphenating words at line breaks.
- Use hard returns only to end headings and paragraphs, not to rearrange lines.
- Capitalize only the first word, and proper nouns, in the title.
- All pages should be numbered.
- Use the Biology of Mood & Anxiety Disorders reference format.
- Footnotes are not allowed, but endnotes are permitted.
- Please do not format the text in multiple columns.
- Greek and other special characters may be included. If you are unable to reproduce a particular special character, please type out the name of the symbol in full. Please ensure that all special characters used are embedded in the text, otherwise they will be lost during conversion to PDF.
- Genes, mutations, genotypes, and alleles should be indicated in italics, and authors are required to use approved gene symbols, names, and formatting. Protein products should be in plain type.
SI units should be used throughout (liter and molar are permitted, however).